Group Interview Thank You Letter and Email Samples

Team interviewing candidate for a job
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Sending a thank-you letter after a group (or “panel”) interview reiterates the candidate's interest in the position. It’s a wise strategy, always, to send a thank-you letter or email to the people who have interviewed you (even if you have doubts about whether the interview went well).

A group thank-you is similar to a thank-you letter written to one person, but you need to acknowledge everyone. Learn how to write a group interview thank-you letter and review a sample letter and email.

Why Thank-You Letters Are So Important

A thank-you letter serves multiple purposes. Not only does it allow you to convey your thanks for the interview, but it also provides you with the opportunity to extend the dialogue you began in the group interview, remind the group members of your qualifications for the job, and ensure that you remain “top of mind” with the committee when they’re comparing you to your competition for the job.

Your letter also allows you a “second chance” to respond to issues raised in the interview which you felt you might not have adequately addressed.

A thank-you letter is thus an invaluable marketing tool you can use to reinforce the presentation you provided in the group interview of your hard and soft skills, your educational background, career goals, and personality.

How to Write an Effective Thank-You Letter

Get everyone’s name right. Make it a point during or immediately after the interview to jot down the names and titles of everyone involved in the conversation. Often group members will hand you their business cards at the end of the interview. If they don’t, make sure to double-check the correct spellings of their names by reviewing the company’s website or – if this doesn’t work – asking their receptionist for the correct spellings.

Be gracious – and grateful. The most important part of a thank-you letter is right in the name: “thank you.” Thank the hiring team for their time and attention and for answering your questions and clarifying the role.

Look at templates and examples before composing your message. Use examples to guide your writing, but be sure to customize your note. Canned language won’t impress the hiring team. Plus, there’s always the chance that someone will realize that you cribbed your note from the internet.

Send your letter ASAP. Ideally, you should send your note or email right after the interview. Don’t let 24 hours go by without conveying your thanks. 

Sample Group Interview Thank-You Letter

This is an example of a group interview thank you letter. Download the thank you letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a sample group interview thank you letter
©TheBalance 2018 

Sample Group Interview Thank-You Letter (Text Version)

Frederick Lau
123 Main Street
Anytown, CA 12345
555-555-5555
frederick.lau@email.com

September 1, 2018

Mary Stevens
IT Manager
123 Business Rd.
Business City, NY 54321

Dear Ms. Stevens and Mr. Murray:

I would like to thank you and your staff for the opportunity to meet with you and to get a feel for the IT Help Desk Assistant position at Acme Tech. Although I felt a little nervous going in to the interview, you immediately put me at ease.

I found the questions asked during today's interview to be very engaging and thought-provoking. It was exciting to be able to meet the team during our office tour - a very knowledgeable, fun, and friendly group of people whom I felt connected to immediately.

Today's interview served to reinforce my interest in becoming part of your team. Your description of your customer service protocols and standards impressed me, for it was obvious that you pride yourselves on the delivery of stellar support to your customers. As we discussed during our conversation, as a volunteer at our IT Help Desk at XXX College, I frequently was able to resolve escalated trouble tickets, and found that I really enjoyed the process of talking frustrated tech users through their different issues. It was great to help them achieve that “Ah, ha!” moment when their problems were resolved!

At one point in our discussion, when I mentioned my interest in pursuing evening courses in network administration, you asked whether this would prevent me from working weekends or overtime should this be needed during “crunch times.” I’d like to assure you of my full availability to work extra hours whenever required; the professional development courses I’m interested in are also available online, so I can pursue these as my free time allows.

If there is any other information I can provide to help expedite your decision-making process, please let me know. I have enclosed an additional copy of my resume here, and am happy to provide professional references upon your request.

Again, I appreciate the time you and the rest of the team took to talk with me at length and I look forward to hearing from you soon.

Best regards,

Frederick Lau

Tips on Sending a Group Interview Thank-You Email

Send your email immediately after the interview. One of the primary advantages of emailing instead of sending snail mail is that it takes less time. That advantage disappears if you wait days or weeks to convey your thanks.

Choose the right subject line. Blank or vague subject lines might wind up unread … or caught in a spam filter. Create a subject line that gets the reader’s attention by including “thank you,” plus your name and/or job title. For example: “Thank You – Mary Garcia” or “Thank You – Mary Garcia, Marketing Assistant.”

Be concise. Another advantage of sending an email is that brevity is an advantage. Keep your note short and to the point. Longer emails may lose the hiring team’s attention.

Include a signature with your professional social media/website/portfolio. If you have a LinkedIn profile, professional website, or other online presence, include those URLs in your email signature. However, make sure that any sites you share are appropriate for professional use and optimized for your job search. In other words, don’t share personal social accounts or sites.

Proofread and test your message before you send. Make sure your formatting and spacing hold up, as well as checking your spelling, grammar, etc. 

Group Interview Email Example

The following is an example of a thank you email sent to two interviewers.

Sample Group Interview Thank-You Email

Subject Line: Thank You – John Smith, Administrative Assistant

Dear Ms. Johnson and Mr. Martin:

I enjoyed speaking with you and the rest of the team today about the administrative assistant job at ACME. I was excited to hear about your plans for the third quarter, and the goals and challenges you described.

I’d love the chance to help achieve those goals using my strong organizational and writing skills, as well as my expertise with QuickBooks, Microsoft Office, and Trello. In my current role at ZXY Corp, I’m accustomed to working with multiple teams, each with their own culture and priorities. I enjoy helping all kinds of different contributors and leaders stay organized and efficient, and I know that I would be able to do the same for your team.

Thank you again for taking the time to interview me. I’m very interested in the job and happy to provide references. I look forward to hearing from you.

Sincerely,

John Smith
john.smith@email.com
123 Main Street, Apt. A
Bay City, Mass. 02134
555-123-4567
https://www.linkedin.com/in/my-profile-here/