Sample Inquiry Letters to Ask About Available Jobs

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Not every open job will appear on a jobs board or search engine. Some of the best opportunities are filled internally or through referral. To find your dream job at a company you would love to work for, you might need to get proactive. The best way to get noticed by an employer is often to ask about job openings before they’re advertised. Even if the organization isn't hiring, you may be able to capture their attention with a well-written inquiry letter.

What to Include in the Letter

The most important thing to know about an inquiry letter is that it needs to be a sales pitch. You need to sell your expertise to the reader and get them thinking about the possibility of hiring you.

Your letter should be written in a professional business letter format.

Introduce yourself and your interest in the company in the first paragraph. The second paragraph should include a brief synopsis of your experience, education, and qualifications. Use the third paragraph to ask for a meeting to discuss a possible career with the company.

Options for Addressing the Letter

Who should you address the letter to? There are a few different options. If you know someone at the organization, you can write directly to them. If not, who you contact depends on the size of the company. For smaller employers, address your letter to the CEO or the President. The person running the company will likely be involved in hiring decisions.

For a large company, try to locate someone on the management team responsible for the department in which you're interested in working. It is one time when bypassing human resources, or a hiring manager can make sense because you aren't applying for a job that has been posted.

Mail vs. Email

Even though most hiring takes place online, when you're inquiring about unadvertised openings or even the possibility of a job being created just for you, an inquiry letter sent by mail has a better chance of getting read than an email message.

The following letter queries an individual about available jobs at an employer.

Inquiry Letter Asking About Possible Job Openings

You can use this sample as a model to write an inquiry letter asking about job opportunities. Download the template (compatible with Google Docs and Word Online), or read the text version below.

inquiry letter about job opportunity
 ©TheBalance 2018
Download the Word Template

Inquiry Letter Asking About Possible Job Openings at a Small Company (Text Version)

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Contact,

For the past ten years, I have followed your career and the success of [Insert name of Employer / Organization] through news events, interviews, and web research. Your dedication to the news media and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small-town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to a position as a regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company and to inquire about possible job openings with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Sincerely,

Your Signature (hard copy letter)

Your Name

Inquiry Letter Asking About Possible Job Openings at a Company (Recent College Graduate)

This second example is good to use as a model when sending an inquiry to a company as a recent college graduate.

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Contact,

As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a position with a Top Ten accounting firm. Since almost the beginning of my academic major studies, I have researched national accounting firms to determine which might provide challenging career opportunities.

[Insert name of firm] is at the top of my list of “dream employers.”

I am thus writing to inquire if you are anticipating needing either intern or entry-level accountants in the near future. Eager to gain “real world” experience, I am willing to work my way up within your organization.

The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in the areas of financial accounting, auditing, corporate accounting, management accounting, and business tax accounting. Possessed of a strong attention to detail, I meticulously check and double-check my work to ensure that all reports are correct and ready for submission well ahead of deadlines.

I would be grateful if you would add my name to your pool of potential job candidates; a copy of my resume is attached. Please let me know if I can provide you with any additional information – I would welcome the opportunity to speak with you to learn more about career opportunities at [insert name of firm]. Thank you for your time, consideration, and forthcoming response.

Sincerely,

Your Signature (hard copy letter)

Your Name

Inquiry Letter Asking About Jobs at a Networking Contact’s Employer

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Hiring Manager,

My former co-worker, [insert contact’s name], suggested that I write to you to inquire about job openings in your graphic design department.

I’m a passionate fan of [insert company’s name] going back to the days of the Brand X campaign. I’m always excited when something new pops up on your Instagram, and I feel like I can identify [company name’s] work when I encounter it out in the wild. (Bring me in for an interview, and you can test me!)

In my current job as Lead Graphic Designer for [insert employer’s name], I manage a team of five or six designers as well as act as point person for all our projects. I have extensive experience with Adobe Creative Suite, HTML5, and CSS. I’ve attached my resume and a few samples from my portfolio, so that you can see my work for yourself.

I’d love a chance to put my skills to work for you. Thank you for your time, and I hope to hear from you.

Best Regards,

Your Signature (hard copy letter)

Your Name

Before You Send the Letter

Include a copy of your resume to provide more details about your credentials and background. Take the time to review your resume before you share it with the prospective employer.

Making a few changes can help your resume get a closer look. For example, you might change your font to something classic and professional, like Arial or Calibri, or add bullets to make your resume easier to read. In any case, it’s essential to keep your style choices clean and consistent. Don’t change fonts midway through or overuse formatting like bold and italics. Make sure your resume is easy to scan.

It’s also important to customize your resume for each and every job opening. Employers want to hire candidates who are excited about this job, not just any job.

Do a Few More Things

In most cases, just sending a letter isn't going to get you hired. It's a good first step, but there is more you can do to help yourself get hired by a company you'd love to work for, including connecting on social media and LinkedIn, signing up for job alerts, and looking for opportunities to connect with company recruiters.