Sample Rejection Letters Sent After an Interview

Rejection Letters Following Your First Interview With a Candidate

Businesswoman prepares to write a candidate rejection letter.
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Send a Rejection Letter After a First Interview

In many companies, a job applicant is invited for an initial interview during which a basic assessment of his or her skills, experience, and potential cultural fit occurs. In some companies, one individual conducts this interview. Increasingly, though, companies recognize the power of a candidate meeting more employees.

They are including managers who are the boss of the position, employees who are the coworkers to the potential employee, internal customers of the prospective new hire, and other departmental managers and team leaders in the initial interview.

Multiple interviews are becoming the norm as employers strive to select superior employees. Consequently, the job candidate may be attending the interview to obtain a second interview. You can use these sample rejection letters after a first interview to notify a candidate that he or she did not make the cut for a second interview.

A Caveat About Using Interviews to Select Employees

This is heresy to some Human Resources practitioners, but increasingly, studies of hiring practices indicate that the interview process is not an effective way of selecting employees. Pre-employment testing and background checks are leading contenders for best practices.

The following is a sample rejection letter for a candidate who did not qualify for a second interview. This candidate was less qualified than other interviewees. He or she receives this rejection letter following the first interview.

Rejection Letter Sample Following Interview

In this rejection letter following an initial interview, you are trying to convey that while you have applicants who are more skilled and experienced in a particular key component of the job, your team liked the candidate. You believe that the candidate is potentially a good fit for a job at your company.

Note that in both of these sample letters, the writer did not beat around the bush. They made the rejection clear in the first paragraph of the email or letter. This is a best practice.

Date

Name of Candidate

Address

City, State, Zip Code

Dear (Candidate Name):

We appreciate the time you took to come in for an interview for our administrative assistant position at McColl's. You were not selected to return for additional interviews. We received applications from many qualified candidates, several of whom have many more years of experience working with our Human Resources Information System (HRIS), a key job requirement.

Thank you for interviewing with our team. Everyone enjoyed meeting you and we hope that you consider applying for our open positions for which you qualify in the future.

We wish you success with your current job search. We appreciate your interest in our company.

Sincerely,

Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Rejection Letter Sample Following Interview

In this second rejection letter, you are trying to convey your appreciation that the individual came in for an interview. You were not, however, totally convinced that their skills and experience were a good fit for your job and possibly not for your company.

Date

Name of Candidate

Address

City, State, Zip Code

Dear (Candidate Name):

This letter is to let you know that you were not selected to return to (company name) for a second interview.

The selection committee appreciates your interest in applying for our open position. We also appreciate the time you invested in coming to meet with us. We truly recognize that job searching is a time-consuming activity for our job candidates.

We wish you success in your ongoing job search.

Sincerely,

Helen Mitchell

HR Director for the Employee Selection Team

cell: 123-456-7890

More About Sample Candidate Rejection Letters

Are you looking for additional sample rejection letters to send to your job candidates following an unsuccessful interview in your company? Take a look at more samples rejection letters.

Letters for Successful Job Candidates

What if the candidate you are contacting was successful in his or her application? These are sample job offer letters to let the candidate know the good news.

Disclaimer: Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and ​employment laws and regulations vary from state to state and country to country. Please seek legal assistance, or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas, and assistance.