Sample Rejection Letter After an Interview

Send This Rejection Letter Following Your First Interview with a Candidate

Businesswoman prepares to write a candidate rejection letter.
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Send a Rejection Letter After a First Interview

In many companies, a job applicant is invited for an initial interview during which a basic assessment of his or her skills, experience, and potential cultural fit occurs. In some companies one individual conducts this interview. Increasingly, companies recognize the power of a candidate meeting more employees.

Multiple interviews are becoming the norm as employers strive to select superior employees. Consequently, the job candidate may be interviewing to obtain a second interview. You can use this rejection letter after a first interview to notify a candidate that he or she did not make the cut for a second interview.

The following is a sample rejection letter for a candidate who did not qualify for a second interview. This candidate was less qualified than other interviewees. He or she receives this rejection letter following the first interview.

Rejection Letter Sample Following Interview


Name of Candidate


City, State, Zip Code

Dear (Candidate Name):

We appreciate the time you took to come for an interview for our administrative assistant position at McColl's. You were not selected to return for additional interviews. We received applications from many qualified candidates, several of whom have more experience working with our Human Resources Information System, a key job requirement.

Thank you for interviewing with our team. Everyone enjoyed meeting you and we hope that you consider applying for our open positions for which you qualify in the future.

We wish you success with your current job search. We appreciate your interest in our company.


Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.


Standard Application Acknowledgement Letter

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