Sample Thank You and Appreciation Letters to Boss
You are not alone in enjoying praise and acknowledgment — everyone craves positive attention, including your boss. So when your manager does something particularly helpful or meaningful, take the time to say thank you with a letter of appreciation. It's the nice, polite thing to do, and most likely, your boss will appreciate the gesture.
When Is It Appropriate to Send a Letter of Appreciation?
There are a few different reasons you may feel compelled to send a letter of appreciation, including when your boss:
- Lends a hand: If your manager offers you resources or help to solve a problem (e.g., a part-time staffer to help on a project, a new piece of technology, or even a joint brainstorming session).
- Does a personal favor: Maybe your boss allows you extra leave time or is understanding with days off, even though you're taking them during a busy season. Or perhaps your boss connects you with someone in your field who can help further your career, or takes some time to provide you with personal mentorship or advice.
- Gives you a promotion, raise, or bonus: While the extra money or promotion comes from the company's coffers, most likely your boss was instrumental advocated for you to receive it.
- Provides an opportunity for advancement: It's not only a raise or promotion that deserves appreciation; your boss sets you up for those measures of success by funneling important projects and initiatives in your direction. Without that trust in your abilities, it's harder to show off your talents.
- Coordinates a collection for you or a family member: It isn’t unusual for good bosses to “pass the hat” for contributions when an employee experiences either a happy personal event (such as the birth of a child, a wedding, or a graduation) or a sad transition (like the death of a family member). When this happens, it is more than appropriate to send a thank-you note to your boss, along with a request that he or she pass your thanks on to all of those who contributed.
- Announces that he or she is leaving either your division or the company: If your boss announces that they are leaving your division (through promotion or reassignment) or is leaving your employer (because of retirement, a new job, or a layoff), this is a wonderful time to write a sincere note that expresses your gratitude for the things they have done for you.
Remember to wish them success in their new endeavors.
Similarly, you may want to send your boss a letter of appreciation when you yourself leave the department, or if you leave the company entirely.
Tips for Writing
Of course, when you are writing to your boss to express gratitude and appreciation, you have to be careful with your tone. You want to make sure you appear sincere — and not like a sycophant.
In your letter, mention why you're writing and provide a specific thank you. For example, "Thank you so much for organizing my baby shower and for your generous gift." or "I'm so appreciative of this end-of-year bonus."
There's no need to write a lengthy note — keep your message short and to the point. The most important thing is to express your appreciation. Include a complimentary close at the end of your letter, before your name. Proofread carefully.
You can send your note as a handwritten card, printed out letter, or an email. Here is a sample appreciation letter to use as inspiration when you write your own appreciation letter.
Sample Thank You Letter to Boss
City, State Zip Code
City, State Zip Code
Dear Manager Name,
I really appreciate your understanding and support regarding the changes we're making to the project plan.
I feel that these changes are going to streamline the current project, and facilitate the organization of those in the future.
Thank you for your confidence in me. I'm sure you're going to be pleased with the results.
Sample Email Appreciation Message to Boss #1
If you are sending an email message the subject line of the message can simply say thank you:
Subject Line: Thank You
I just wanted to drop you a note to thank you for the opportunity you gave me to attend the professional development workshop in Orlando last week — and also for securing my travel and expense funding for this trip.
The workshop sessions were both informative and inspirational, and I’m looking forward to sharing the things I learned with our team. I feel confident that the processes I was introduced to will really improve our efficiency and increase our workgroup’s ownership of our projects.
Thank you for your confidence in me.
Sample Email Appreciation Message to Boss #2
Subject: Thank you - Your Name
Thank you so much for the promotion and the opportunity to spearhead the new project. I appreciate your trust in me and your offering me the responsibility; it’s an honor.
The new project will be an exciting endeavor for my team and I. We’ll keep you informed of our progress and I’m confident you’re going to like the end results.