Smoke-Free Workplace Policy for Your Company
Smoking was once commonplace in offices, conference rooms, lunch rooms, restrooms, and everywhere else in the workplace. The negative health effects of smoking and second-hand smoke changed that.
Designated Smoking Areas and the Law
One early way companies dealt with this was to establish smokers' lounges or smoking shelters as close to the job as possible to reduce the time needed for smoke breaks. But growing disgruntlement by non-smokers over the number of breaks taken, pushed smokers outdoors away from doors and entrances. These designated smoking areas could be used on strictly enforced breaks.
State and local legislators have given employees and customers the right to clean air and smoke-free businesses. Just one example is the state of Michigan, which in 2009, adopted Public Act 188, the Smoke-Free Air Law.
New Forms of Smoking
New forms of smoking, such as vapes, can be considered less intrusive than traditional cigarettes and cigars. But it's best to avoid any complication and include these in the smoke-free policy.
Know and understand your state and local laws when determining your no smoking policy and where and when employees are allowed to smoke. Here is a policy recommendation.
Smoke-Free Workplace Policy
To protect and enhance our indoor air quality and to contribute to the health and well-being of all employees, the (Company Name) shall be entirely smoke-free effective (date). Additionally, effective (date), the use of all tobacco and smoking products, including chewing tobacco and electronic cigarettes (E-cigarettes), is banned from the (Company) workplace, except as designated in this policy.
Smoking is prohibited in all of the enclosed areas within the (Company) work sites, without exception. This includes common work areas, the manufacturing facilities, classrooms, conference and meeting rooms, private offices, hallways, the lunchrooms, stairs, restrooms, employer-owned or leased vehicles, and all other enclosed facilities.
The only designated smoking area in (Company) is outdoors, on the far west end of the building, within the fenced-in area. No one may smoke along any pathway or walkway leading to or from the designated smoking area, nor may employees smoke at the picnic tables nor outdoors in any of the grassy areas or the parking lots.
Additionally, employees may smoke in their personal vehicles, but the smoke and tobacco products must be completely contained within the vehicle. It is not acceptable that either smoking or non-smoking employees are subjected to smoke that they must walk through to reach their vehicle or any other destination on the (Company) premises.
While the (Company) makes these areas available to smokers, it in no way has any legal responsibility to do so. Employees who choose to use these smoking areas do so at their own risk.
No additional breaks are allowed to any employee who smokes.
Finally, smokers and users of tobacco products must dispose of the remains in the proper containers. This helps to keep a neat and clean environment for all employees and our visiting partners and customers.
I acknowledge receipt of and understanding of the (Your Company) Smoke Free Workplace Policy. The policy is effective (Date) until further notice.
Employee Name (Please Print)