Job Interview Thank You Email Examples

Samples, Writing Tips, Dos and Don'ts

Image by Ashley DeLeon. © The Balance, 2018 

A lot has changed in the job interview process in the 21st century. It's not uncommon, for instance, for a candidate to be asked to participate in a video interview, to provide links to their social media pages in order to demonstrate their personal brand, or to do some sample work on spec to prove that they're qualified for the job.

One thing that hasn't changed is the need to send a thank-you note to your interviewers to express your appreciation for the opportunity to meet with them, which you can do via email for more immediate follow-up.

The Benefits of Sending a Thank-You Email

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of a thank-you letter. With an email, for example, you can do more than remind your prospective employer of your qualities and skills—you can actually show them by including a link to your online portfolioLinkedIn account, or professional social networking profiles.

Timing of Follow Up

Sending an email immediately afterward or within 24 hours is crucial if you’ve just interviewed for a job in which the hiring manager will be making a quick decision. Ideally, it reaches the interviewer prior to a hiring decision and while your meeting is still top of mind.

Sending Separate Emails to Each Interviewer

If you’re interviewed by several people, ask for a business card at the conclusion of the interview, so you'll have the contact information for each thank-you email. Then, send email messages to each person who interviewed you. Your messages should vary somewhat so that the recipients don't compare notes later and feel like they just got a chain email.

What to Cover in Your Email

Your thank-you note should be brief and to the point. A couple of brief paragraphs are sufficient. There are a few fundamental things to remember when writing your note. First, be sure to include the name of the position in the subject line and the words "thank you." This will ensure that the hiring manager sees your response and knows that your email is important.

It's also a good idea to remind the interviewer of your qualifications, making sure to mention any keywords in the original job listing (or those that came up during the interview itself). You'll also want to provide links to your online portfolios and other professional sites and networks. Here are additional tips for writing a strong thank-you email and what to cover and include.

  • Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up "sales" letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
  • Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didn’t have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
  • Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

Thank-You Email Examples

The thank-you email example below provides a template to use for your own thank-you email. Keep in mind that this sample is only to give you a sense of how to format your email and demonstrate what information should be included. You’ll need to tailor it to reflect your own circumstances.

Subject Line of the Message: Thank You—Assistant Account Executive Interview

Dear Mr./Ms. Last Name:

I enjoyed speaking with you today about the assistant account executive position at the Smith Agency. The job seems to be an excellent match for my skills and interests.

The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,


Your Name
Email Address
Address
City, State Zip Code
Phone Number
[LinkedIn URL]
[Website URL]

Using a Professional Subject Line

In the subject line, provide just enough information about why you are sending the email. Include the phrase “thank you” and either your name or the title of the job you interviewed for (or both). Some examples of subject lines include:

  • Thank You—First name Last name
  • Thank You—Job Title
  • Thank You—First name Last name, Job Title
  • Thank You—Job Title, First name Last name
  • Job Title, First name Last name—Thank You

Things to Avoid When Following Up

By sending a thoughtfully expressed “thank-you” email immediately after your interview, you’ll affirm the positive impressions you made during your talk, keep your candidacy top of mind as final hiring decisions are made, and demonstrate that you have the good manners and proactive communications skills employers desire in their personnel. At the same time, there are also a few things you should avoid.

  • Don't Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you're not promoting yourself; you're stressing them out. Remember that your goal is not only to show the hiring managers that you’re qualified but to convince them that they want to work with you.
  • Don't Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don't send memes or be too casual in the tone of your email by using internet acronyms, etc.
  • Don't Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying “thank you” and briefly reiterating your interest in the position.
  • Don't Send Misspelled, Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit "send."