Thank-You Email Message for a Phone Interview Examples

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Whenever you have a phone interview, plan to send a thank-you email message following the conversation. Not only is this good manners, it demonstrates personal initiative to your potential employer.

It also confirms that you are still very much interested in the position, and helps to keep your name “top of mind” as the organization narrows its list of candidates to those its recruiters are interested in meeting in a face-to-face interview.

For some jobs, a phone interview may be the only interview you have, so it's important to take the time to follow up with the person who called you.

Gather Information During the Interview

In preparation for writing this email, take notes during your phone interview.

Make sure that you have written down the name of the person who conducted the interview (having inquired about the correct spelling) and their title.

Also, confirm that you have a correct email address for them. You should also jot down questions that were asked during your conversation and, in particular, note any issues that arose that you feel you did not fully address.

This will be a perfect opportunity to mention anything you wished you had said during the phone call.

What to Include in Your Email Message

It's important to keep your thank-you message short and focused. Most people skim email, so you want to be brief and to the point. Your email message should include:

  • Subject (Your Name - Thank You)
  • Greeting
  • First paragraph (thank you for the interview)
  • Second paragraph (what you have to offer the employer)
  • Third paragraph (offer to answer any questions)
  • Closing paragraph (looking forward to hearing from you)
  • Signature (include your wider contact information (phone, Skype ID etc.) so it's easy for them to respond as they wish)

Tips for Writing an Email Thank You

As with any thank-you note, this message gives you an additional opportunity to share relevant qualifications and experience. This letter is also where you can highlight any skills you neglected to mention during the phone call, or clarify an answer to a question that you did not respond to as well as you might have.

Be sure to express in the letter your appreciation for the interview and for their consideration. And as you're writing your letter, keep in mind your main goal: to move on to the next step in the interview process. Include details that will support this goal.

End with a statement of your continuing enthusiasm for the position and your hope that you will have the opportunity to interview with the hiring committee in person.

When to Send the Email

Ideally, you'll send the note immediately after the phone call. If that's not possible, aim to send your note within 24 hours.

Phone Interview Thank-You Email Samples

The following are examples of thank-you email messages that can be sent after your phone interview. Use these letters for inspiration as you write your email. 

Sample Thank You Email Message #1

Subject Line: Thank You - Marketing Assistant Interview

Dear Mr./Ms. Last Name:

I appreciate having the opportunity to speak with you today about the marketing assistant position at the ABCD company. The job seems to be a perfect match for my abilities and interests.

In addition to my enthusiasm, I will bring to the position strong communication skills, flexibility, and the ability to encourage others to work cooperatively with the department. During our conversation, I noted that one point you stressed was your need for a Marketing Assistant who can work overtime and/or on weekends during product roll-outs and during the height of your sales season during the holidays. Please know that I am more than happy to “go the extra mile” and can ensure that I will be available to work extra hours as these are warranted.

I appreciate the time you took to interview me, and look forward to having the opportunity to meet with you in person.

Again, thank you very much for your time and for your consideration. I hope to hear from you soon.

Best Regards,

FirstName LastName
Email Address
Phone Number

Sample Thank You Email Message #2

Subject line: Thank You - Martha White Interview for Senior Developer

Dear Mr. Martins,

Thank you so much for meeting with me today to discuss the Senior Developer position at Tech Company. I really enjoyed our conversation, and believe my background in developing apps makes me a strong match for this position.

As I mentioned in our conversation, I've developed similar apps for Companies X and Z. I'm skilled in several programming languages and am comfortable working as part of a team to ship products on time and as bug-free as possible. While at Company X, one of the apps that I helped develop won a prize. More importantly, the app achieved a top 20 position in the iTunes store. My proven track record developing successful apps would be an asset to Tech Company, and I am very enthusiastic about this opportunity.

Please don't hesitate to get in touch if you have any additional questions for me or if I can provide additional information to help with your decision making process. Thank you again for the opportunity to speak today, and I hope to hear from you soon.

Sincerely,

Martha White
Email Address
Phone Number