One of the most important things you can do following an interview for an administrative position is to say thank you. A thank-you letter gives you the opportunity to reiterate your interest in the job and follow up on any details you left out or that might benefit from clarification.
Beyond that, it’s just polite. Remember that hiring managers aren’t just looking for qualified applicants when they’re interviewing candidates, they’re also looking for someone who will fit in with the team. Sending a thank-you letter shows that you’re considerate and know how to behave in a professional setting. It could mean the difference between a job offer and losing out to the competition who took the time to follow up.
What to Include in the Letter
Your letter should begin with your contact information, followed by the hiring manager’s contact information and the date, if you are sending it via postal mail. For an email, the subject should be clear: "Thank You - Your Name," "Thank You - Administrative Assistant Interview," or even just "Thank You," if the company is quite small.
Use a polite salutation, such as Dear, followed by Mr./Ms. Lastname, or the interviewer's first name if that was how they were introduced. Then you can thank them for their time, for the interview, and for letting you know more about the position. It’s beneficial if you can follow with some examples of skills you have that will fit in well with the job and at the company, and how eager you are to put them to use in the position.
In closing, you can stress your appreciation for their consideration, and offer to provide additional information or clarification. Use a professional closing such as Regards or Sincerely, and then include your name and signature for a written letter, or your name and contact information in an email.
Thank-You Letter Example for an Administrative Position
This is an example of a thank-you letter for an interview for an administrative position. Download the thank-you letter template (compatible with Google Docs and Word Online) or see below for more examples.
Thank You Letter Example for Administrative Position (Text Version)
123 Main Street
Anytown, CA 12345
September 1, 2018
123 Business Rd.
Business City, NY 54321
Dear Mr. Lee:
I truly appreciate your taking the time out of your busy schedule to interview me for the Administrative Assistant position open in your department.
Thank you for talking to me about your department and its role in the larger corporation.
I believe that my skills and experience make me an ideal candidate for this position. I am adaptable to my work environment, and I'm sure that I would fit in with your department easily. I bring enthusiasm and attention to detail to any job I do.
After our interview, I am even more interested in this position. The information you shared with me about the responsibilities and opportunities match very well with my achievements and goals. If you need any additional information, please feel free to call or email me at any time.
Thank you for your consideration for this position.
Thank-You Letter Writing Tips
There are a few things to keep in mind when you are writing your thank-you notes.
Send a Note to Everyone With Whom You Met
If you are interviewed by more than one person, it can be a nice gesture to send a personalized thank-you note to each person. If you are interviewed by a panel or group, you may choose to just send a note to the leader of the meeting.
Show Your Gratitude for the Opportunity
Be sure to politely thank them for their time and consideration, and try to make different points in each letter, so your keen interest in the job is apparent.
Reiterate Your Credentials
This is your opportunity to solidify your qualifications and make sure that your most important skills are highlighted.
Share Your Availability
Include your willingness to meet or speak again, and leave your contact information.
How to Send Your Letter
Most often, you will send your letter via email. It’s quick, and you’ll be sure that your follow-up is received before the hiring manager has had time to forget the terrific impression you made. In an email, there is no need to include your return address or your contact's address – just be sure to include your contact information after your signature.
There are times when a formal thank-you letter is more appropriate. If you decide to send a letter, either through the mail or as an attachment, it should be formatted like a business letter. It should begin with your contact information, followed by the hiring manager’s title and information. Put the date above your salutation, and then begin your letter.
Your signature on a business letter is not followed by your contact information, but if you are sending it through the mail, it should be followed by your handwritten signature.