Thank Someone for a Business Introduction With This Sample Letter
After a job interview, it’s important to write a thank-you letter (or email) to convey your thanks to the interviewer or interviewers. This shows that you appreciate their time and effort. Beyond that, it shows that you know how to comport yourself professionally.
Arguably, the most important reason to send a thank you note is that’s what the rules of business etiquette dictate. Fail to follow the rules, and the hiring manager will wonder what else you'll fail to do.
Will you fail to conduct yourself properly with clients, fail to be a team player, fail to adhere to corporate policy? Sending a thank you note is an indicator that you know the rules of the game.
A Thank You Letter Is an Opportunity
Sending a thank you is also an opportunity to reiterate why you are the best person for the job. It’s an additional chance to make sure that your best qualities stand out in the interviewer’s mind. And, it's another opportunity to make a good impression. This is especially useful if you’re afraid that some of your message points didn’t come across during the interview.
Tips for Writing a Thank You Letter
- Send your thank-you letter within 24 hours of the interview. As soon as the interview is over, while it's still fresh in your mind, write down your impressions (both good and bad). Use those details to personalize your note.
- Use your note to answer any questions that you think the hiring manager might have and to emphasize qualities that differentiate you from the competition.
- Reiterate your interest in the role, and thank the interviewers for their time.
- Consider the culture of the organization when deciding how to send your notes. For example, should you send individual notes, a group note, a LinkedIn posting, a hand-written note, or an email? Old-school organizations value personalized, handwritten letters, while Millenial start-ups either text or use email.
Don’t try to negotiate salary in the thank-you letter. Keep your message focused on the job opening and your interest in the position. There will be plenty of time to negotiate salary once they’ve decided to extend an offer.
- Check, and double-check, for grammatical or spelling errors. Have a trusted friend proofread your note before you send it. Even professional editors have trouble catching their own mistakes.
- Send a note even if you’re not interested in the job. Respectfully withdrawing your application is polite and gives the hiring manager a good impression of you going forward. You never know when you might want to apply for another job at the organization – or when you might run into one of the interviewers again at another company.
Sample Thank You Letter for an Introduction
Here is a sample letter you can send to a person who provided an introduction to the interviewer.
Your City, State, ZIP Code
Your Phone Number
City, State, ZIP Code
Thank you very much for introducing me to Theodore Mannix of Cryptic Industries. He has been very helpful to me during my job search and has even offered to put me in touch with some of his colleagues.
I am hopeful that through these new contacts, I will find a new position soon.
Your help and support during this search are greatly appreciated. Having someone with your knowledge and experience to confer with has made me feel much more confident during this difficult process.
Sending a Thank You Letter by Email
In most cases, it’s perfectly fine to send your thank-you letter by email. Doing so has several advantages over an old-fashioned paper letter, not the least of which is speed. Also, you can literally send your message in the lobby before leaving the building.
Depending on your email program, you might also be able to get confirmation of receipt. If you don't have this option, you can always bcc (i.e., blind carbon copy) yourself so you're assured the email went through.
Your email message should contain the same basic information as a regular thank you letter, with a few exceptions. There is no need to include your return address or your contact's address. Simply include your contact information after your signature.
You should also keep in mind that digital readers tend to have short attention spans, so be brief and just get to the point.
Thank You Letter Tips
Writing Thank You Letters
Here's some help with writing thank you letters including who to thank.
Thank You Letter Samples
Here are a bunch of samples you can use when writing thank you letters whether it's to land a corporate job or an internship.