Thank You Note Example With Follow-Up Information
Did you walk out of an interview and realize you forgot to mention a vital fact? Sometimes, even after a terrific interview, you remember something important that you wish you had talked about in more detail. If you missed an opportunity to mention relevant work experience or accomplishments during an interview, don't despair.
A thank you note is the perfect place to share additional information or emphasize a point that you wish had come up naturally during the conversation but didn't.
Maybe you left the interview feeling like the hiring manager had some doubts about your qualifications. The information you share in your letter can influence the way the hiring manager perceives how your qualifications will best meet the needs of the position.
What to Include in a Follow-Up Thank You Letter
There are a few ways to address additional points in your thank you letter. You can use phrases such as "I forgot to mention" or "I wanted to follow-up on XYZ from our conversation" as an entry-point to giving follow-up details and elaborating on answers you gave during the interview.
Make sure you express yourself in clear, concise terms, and offer to answer any additional questions that may come up due to the new information you have shared. This may also leave you an opening to make yourself available for another meeting, particularly if you have been moving along in the hiring process, and this wasn’t your first interview.
When to Send an Email Follow-Up
You will probably want to send this type of thank you letter right away, as an attachment or email rather than by post. The sooner the hiring manager has the additional information, the more favorably you will compare to any candidates they are still in the process of interviewing.
How to Format Your Letter or Message
When you send your letter as an attachment, it should be formatted like a business letter. Begin with your name and contact information, followed by the date, and the hiring manager’s contact information. You will then begin your letter with a polite salutation, then the body of your letter. Your closing should include your appreciation for the hiring manager’s time and consideration, and your full name.
If you decide to send your letter as an email, make sure the subject makes clear what the note is about. Put your name, thank you, and possibly the position you interviewed for in the subject line so that the hiring manager won’t overlook your email. Because of the volume of email most of us receive, the subject line is important to ensure that your letter doesn’t end up in a junk mail folder somewhere. Your email will begin with the salutation, followed by the body of the letter. Your contact information will follow your closing and signature.
Here is an example of a thank you note to a hiring manager that provides details about your candidacy that you wish you had mentioned in the interview.
Follow Up to Job Interview Thank You Note Example
Your City, State, Zip Code
Your Phone Number
City, State, Zip Code
Dear Mr./Ms. Lastname:
I very much enjoyed speaking with you about the opportunity to work with your company in the role of sales executive. My experience in sales and management seem to be a good match for the position you described. The organization of your sales teams is forward thinking, and I believe, one where I could contribute a great deal.
I bring with me to the position an extensive knowledge of the market, and strong communications skills. In addition, my ability to motivate my team while working within our budget will provide your company with an edge over others in the market.
My presentation skills allow me to communicate effectively with directors, as well as keep my team up to date on our progress. During my interview, I neglected to mention the series of classes I took in public speaking at the local university. It was very interesting and provided me with the confidence I possess now while organizing and presenting a project.
Thank you for taking the time to speak with me. If you have any additional questions, please feel free to contact me. I look forward to hearing from you about this position.