Writing a thank-you note or email message is a lovely gesture to express your appreciation, as well as your gratitude for the support someone has provided you.
There are many opportunities to send them, too. A thank-you note could make the difference between getting the job, the client, or the contract and being passed over in the business world. An interview thank-you note can solidify the impression you left with the interviewer and make you stand out from the competition.
A well-written message of appreciation can show your team or colleagues how highly their hard work is regarded or let your boss know that you value their support.
Writing a personal thank-you note is a way to show how much you appreciate the recipient. If you take the time to write a personal thank-you note, it will always be appreciated, regardless of the circumstances. People like to be thanked, and they remember those who take the time to send a note or email.
Words and Phrases to Use to Say Thank You
What's the best way to show your appreciation? When you're writing a thank-you note, choose a phrase that fits the reason you are saying thank you.
If someone has helped you at work, on a project, or with a problem, let them know you appreciate the assistance. If you are sending a job interview thank-you note, thank the interviewer for his or her consideration. When people give you career advice or a tip on a job opening, tell them you appreciate the guidance or the suggestion.
Take the time to carefully tailor your thank-you notes to fit the circumstances.
When you're sending a personal thank-you letter or message, simply stating your thanks and appreciation is often all you need to do. That is, your note does not need to be very lengthy.
General Thank-You Phrases
These general thank-you phrases can be used for all personal and professional communications:
- Thank you so much.
- Thank you very much.
- I appreciate your consideration/guidance/help/time.
- I sincerely appreciate ….
- My sincere appreciation/gratitude/thanks.
- My thanks and appreciation.
- Please accept my deepest thanks.
- Thank you for your assistance/consideration/encouragement/guidance/support/thoughtfulness/time.
Review Examples: General Thank-You Letter and Email Messages
Business Thank-You Phrases
Sending a business thank-you note is not only professional; it’s a way to build a relationship with your professional business contacts.
- I appreciate your assistance and look forward to your continuing to work on our account.
- Many thanks for giving me this opportunity.
- Thank you for referring [individual name] to me for [services provided].
- Thank you for referring us to [company name].
- Thanks very much for the assistance you provide my business. It is sincerely appreciated.
Review Examples: Business Thank-You Letters and Emails
Personal Thank-You Phrases
Use these phrases to let someone know how much you appreciate what they have done for you:
- I am grateful for your support.
- I appreciate you.
- I appreciate your taking the time.
- I value the insights and guidance you provide.
- I wanted to thank you as soon as possible.
- I truly appreciate the confidence you showed in me.
- I very much appreciate your help.
- It was very thoughtful of you.
- Thank you for your assistance.
- Thank you for everything you do.
- You are always so helpful.
- You are the best.
- You have been most helpful.
- You have my gratitude.
Professional and Career-Related Thank-Yous
It’s always a good idea to thank everyone who has helped with your job search and your career or provided other professional advice or assistance.
- I am so very thankful for your time.
- I appreciate the information and advice you have shared.
- I sincerely appreciate the assistance.
- Many thanks for your assistance.
- Many thanks for your time.
- Thank you for accepting my connection request.
- Thank you for connecting with me. It’s an honor!
- Thank you for the assistance you have provided me with during my job search.
- Thank you for all the help you have given me with my job search.
- Thank you for taking the time to talk to me. I very much appreciate the time you spent discussing career options with me.
- Thank you for providing me with advice.
- Thank you for sharing your expertise.
- Thank you for speaking with me. Your insights were truly helpful.
- Thank you for spending time with me.
- Thank you for taking time from your schedule to talk to me.
Review Examples: Professional Thank-You Letters and Emails
Thank You for Your Consideration
When you’re requesting something from an individual or an organization, be sure to add “thank you for the consideration” or one of the following options to your email or letter:
- Thank you very much for your consideration.
- Thank you for your consideration and forthcoming response.
- Thank you for your consideration and attention to this matter.
- Thank you for considering my request.
- I am very grateful for your consideration.
- I appreciate your consideration and look forward to hearing from you.
- Your consideration is sincerely appreciated.
Thank You for Help and Support
Has someone helped you out? Be sure to take the time to relay your gratitude.
- I appreciate your help.
- I am grateful for your help.
- I am so very grateful for your time.
- Thank you for such a wonderful contribution.
- Thank you for taking the time.
- Thank you for taking the trouble to help me.
- Thank you for all the help!
- Thank you for your assistance with this matter.
- Thank you so much for the help. Please let me know if I can return the favor.
- Your help is greatly appreciated.
- I am grateful for your help.
- I very much appreciate your support.
- Thank you for your support.
Thank You for a Job Interview
Thanking the interviewer after a one-on-one interview not only shows your appreciation. It’s also a reminder that you’re a strong candidate for the job.
- I appreciate having the opportunity to speak with you today about the [job title] position at [company name].
- I appreciate the time you and the [company name] team spent interviewing me.
- I appreciate your time and consideration in interviewing me for this position.
- I enjoyed speaking with you about the opportunity to work with your company.
- I greatly [or, “sincerely”] appreciate the time you took to interview me.
- I sincerely enjoyed meeting with you to discuss the [job title] opening.
- I would like to thank you and your staff for the opportunity to meet with you.
- Many thanks for the opportunity to meet with you.
- Thank you for speaking with me about the [job title] position at [company name].
- Thank you for the courtesy you extended to me during my interview.
Review Examples: Thank-You Letters and Emails for a Job Interview
Thank You for Providing a Reference or Referral
Reference writing can be labor-intensive, and it can also take time to refer someone for a job. Your connections will appreciate receiving a thank-you email or message.
- I appreciate your taking the time to write a reference for me.
- I really appreciate the reference you gave to [company name] on my behalf.
- Thank you for taking the time to provide me with a reference.
- Thank you very much for recommending me for the position.
- Thank you for referring me for the job at [company name].
- Thank you so very much for referring me for the [job title] position at [company name].
- Thank you so much for putting me in touch with [individual name] at [company name].
- Thank you so much; I really appreciate it!
Review Examples: Thank-You Letters and Emails for a Reference
Workplace Thank-You Phrases
Bosses and employees love to be thanked, especially when they do something extra.
- I really appreciate the effort you have contributed to your team's project.
- I sincerely appreciate your flexibility and willingness to help.
- I wanted to express my personal gratitude for the effort and extra time you have contributed.
- Thank you for your confidence and support.
- Thank you for your help. I'm thrilled to have you on our team.
- Thank you for always going above and beyond.
- Thank you for showing what it means to be part of a team.
- Thank you so much for meeting with me yesterday regarding the project I’m working on.
How you end your message or note is important, too. A professional closing such as “Sincerely,” “Best regards,” or “With appreciation” will add a nice finishing touch to your communication.
Review Examples: Employee (and Boss) Thank-You Letters and Emails
The Benefits of Sending a Thank-You Note
When you're job searching, you'll have many different opportunities to say thank you to those who help you and to prospective employers.
When you write a thank-you note after an interview, the gesture shows appreciation for the employer’s interest, time, and attention, reiterates your enthusiasm and interest in the job opening, and reminds the employer about your qualifications and experience.
Thank-you notes are a good opportunity to bring up something you may have forgotten to mention during the interview or to follow up with additional information that the employer has requested.
You can also use a thank-you note to clarify or clean up a less-than-ideal response you provided during the interview.
Usually, an interviewer will explain the next steps in the process and let you know when you can expect to hear back from the company. If they did not discuss this or you have yet to hear from them, use your thank-you letter as an occasion to follow up.
Doing so in a thank-you note can express your gratitude and show your unwavering interest in the position while simultaneously checking on the process.
Review Thank-You Message Examples
Thank-you notes can be handwritten, typed, or emailed, depending on preference and circumstance. Thanking someone for acting as a reference for you or for letting you shadow them at their job doesn’t require the swift delivery that an interview thank-you would (where the hiring process is going to move along quickly, requiring you to send your thanks immediately after your interview).
Timing is almost as important as what you say. An email will make an immediate impression. That's key if you're in contention for a job, especially at a medium-sized to large company.
If time isn't of the essence, consider sending a handwritten card or note.
A handwritten note will give the reader a tangible reminder of your appreciation. A small business or a colleague may look kindly on a handwritten note, while a corporate contact will probably expect, and prefer, an emailed note.
Review these thank-you note samples for a variety of situations, and then choose an appropriate phrase to include in your personalized thank-you note.