The Museum System (TMS) Collections Management Software

Painters examining painting in art studio

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TMS is a collections management software designed for art museums, art galleries, corporate and private art collections, and artist studios and estates to archive and track their art collections.

According to the website of its creator, Gallery Systems, "The Museum System (TMS) is the world’s leading collection management software, handling every facet of collections both large and small, from objects and exhibitions to insurance policies, shipping activities, and more."

What Is It?

The collection management program "The Museum System (TMS) is an open architecture that allows collection data to be easily and seamlessly integrated with other management systems through either Oracle or Microsoft SQL Server."

"Collection information is divided into ten integrated modules, or record types: Objects, Constituents, Media, Exhibitions, Loans, Shipping, Bibliography, Events, Sites, and Insurance. Since the modules are interlinked, information is entered once, remaining consistent and accessible."

Product Details

"The Museum System (TMS) is a “client/server” application which operates with the following database management systems:

  • SQL Server 2005 (with latest SQL Server service pack applied)
  • SQL Server 2008 or 2008 R2 (with latest SQL Server service pack applied)

Note: TMS databases on SQL Server 2005 should run on Compatibility Level 90 with the “SQL Native Client” ODBC driver. With SQL Server 2008, the TMS database should run on Compatibility Level 100 with the “SQL Server Native Client 10.0”.

  • Oracle 10g Standard or Enterprise Edition (version Patch 14 or higher)
  • Oracle 11g R2 Standard or Enterprise Edition (

Your choice of a database management system will determine which server operating system to use. Microsoft SQL Server operates only under Windows Operating Systems. Oracle will, however, run on a variety of different operating systems, such as UNIX, Windows, and Novell NetWare. Licenses for supported operating systems and database servers must be purchased and installed separately, prior to the installation of TMS."

Is It Free?

TMS needs to be purchased. Besides the initial fee, there is an annual maintenance fee. Contact ​Gallery Systems for their price list.

Company Info

According to their website: "TMS is the cultural sector’s leading collection management system. Developed in partnership with museum professionals, TMS streamlines the way you capture, manage and access your collection information."

"eMuseum is a web publishing toolkit that integrates seamlessly with TMS and other collection management systems to dynamically publish information to your website, intranet, and kiosks."

Contact Info

Gallery Systems, Headquarters, New York: 261 West 35th Street, 12th Floor, New York, NY 10001, Tel: (646) 733-2239

Offices in London, Barcelona, Berlin, and California