Just how much information should you share with your employees to increase the level of transparency in your business? Every business owner and every manager has to decide, sometimes daily, just how much information they want to disclose.
Do you want to let employees know that the company revenues are changing? What about internal reshuffling or downsizing? It’s important to weigh the consequences of all these actions. Sometimes, confidentiality is necessary, but sometimes, keeping issues too secretive can end up embroiling the employer in legal trouble.
Consider these four reasons when you think about why you might want to consider increasing the transparency in your business.
Salary Transparency Prevents Discrepancies
Salary confidentiality is not only a frequent company policy, but it's also a cultural norm. You probably don't talk about money, and your coworkers don't either. If someone leaves a copy of the departments' salaries on the printer, there is huge potential for disgruntled workers.
However, salary transparency can protect a business against lawsuits. If everyone knows everyone else's salary, everyone knows how they compare with their peers. If two coworkers are making different wages but they have the same title and responsibilities, finding a payment discrepancy can result in a discrimination lawsuit toward the employer.
By staying transparent about salaries, managers and human resources departments feel more obliged to be fair.
A salary differential that you can justify in your head may not look as good on a PowerPoint presentation to the whole department. Consider whether salary transparency in your business can help keep you out of court for pay discrimination cases.
Confident and Informed Employees
When revenues are high, companies often celebrate and offer rewards such as bonuses. When revenues are down, employees may not be aware. This is bad because it also could mean that layoffs are coming.
When employees know what’s happening behind the scenes, they can make better decisions.
Sometimes that decision may be to jump from a sinking ship. This is a risk you take, but employees cannot solve problems for themselves if they don't know what the company is dealing with.
Harvard Business School Professor, Amy C. Edmonson, suggests encouraging a culture of openness so that your employees feel psychologically secure in their jobs. She advocates for open candor and knowing that it is an employer’s responsibility to ask hard questions about the work they do and how it may be impacting the employees. Transparency helps your employees feel safe and lets them know that they can ask the right questions.
Transparency Helps Prevent Fraud
Fraud can range from a few employees taking a $20 bill from petty cash for themselves, to an employee siphoning off millions of dollars from the company. You can only get away with that level of fraud when no one else knows what you are doing.
Secrecy in the name of confidentiality can result in devastating losses, both in cash and in investor lawsuits. When you put fraud prevention actions into place, you're really placing transparency into your policies. When more than one person knows what is happening, it's harder for a single person to commit fraud.
Transparency Prevents Tragic Data Losses
Do you know the secret formula for making Coca-Cola? You may think you do—copycat recipes abound—but Coca-Cola says that the formula is a trade secret that is held close. According to the Coca-Cola website, After Dr. John S. Pemberton invented Coca-Cola in 1886, the formula was kept almost entirely confidential, shared only with a select few and no written recipe.
As the company changed hands several times, the formula was used as collateral for a loan. As such, the formula was finally written down but kept in a bank vault at Atlanta’s Trust Company Bank, now SunTrust, where it remained for 86 years.
The Company then transferred the secret formula to the World of Coca-Cola where it is kept in a safe. The company is willing to admit that the recipe is known by a small number of people at this point in time.
While this is a fun marketing ploy, and it has certainly added to the mystique and marketability of the product, think of the considerable risk a company takes by continuing the level of secrecy with which Coca-Cola started out in its early days.
Your business probably doesn't have this level of secrecy on anything, but are your systems transparent? What happens if your marketing person decides to quit in a huff? Are all of those marketing plans on their laptop—the one for which you don’t have a password?
This isn't an argument against passwords and proper security—you don't want the marketing plans so transparent that a lost laptop will allow your competitor to access everything. But, you don't want anything so secret that only a couple of people know it.
Think of your clients and contracts. If you don't have enough information sharing within your business and you get a disgruntled employee, you may find yourself on the end of lawsuits claiming breach of contract.
There's a difference between transparency to the world and transparency with your employees. Letting your employees know what's going on makes good business sense.