What HR Terms and Jargon Do You Need to Know?
Here's the Jargon You Need to Understand to Do Your Job
No matter the field that you choose to work in, your colleagues will speak in a language and use words that are specifically meant to convey meaning quickly to all who hear them in the field. When you're a member of the community, you appreciate the utility with which you can use HR terms and jargon to share your thoughts and needs.
Every profession has its own language or jargon. Human Resources is not an exception. Here are some of the HR terms and jargon that you might hear coming out of an HR manager's mouth and what they really mean when they say them. This is HR jargon and terminology that you really need to know to communicate effectively with HR.
A Seat at the Table
Imagine a group of decision makers sitting around the table making a decision. Anyone who is there at the table has a “seat.” It's just a description of who is invited to the meeting. HR often talks about having a “seat at the table” to emphasize that someone needs to be there to ensure the people perspective of any decision is taken into consideration.
Additionally, the term refers to a seat with the executive leadership in the executive conference room. This is where HR wants inclusion and input to decisions made that affect the strategic direction of the company and the successful deployment of the people to attain the goals. It is no longer enough for HR to implement decisions. HR wants that seat to participate as one of the group's strategic decision makers.
This term, balanced scorecard, comes out of Harvard Business School, and as such, can be explained in either a very complicated manner or in this way: everything matters. You can't just ignore your people and focus on the numbers. You cannot expect people to produce quality products if they are judged by the number of parts they produce.
The scorecard looks specifically at four different areas: Learning and Growth, Business Process, Customers, and Finances. Often, the HR business partner is heavily involved in the learning and growth portions of determining this scorecard for each senior person. In some organization, the administrative and customer focused jobs in the organization also report to HR.
Competencies or Core Competencies
These are generally the skills needed to do a particular job, but the reference is often a little fuzzier. Skills imply something concrete like—must know how to do financial modeling—while competencies can also include soft skills such as problem-solving abilities.
When HR managers talk about Core Competencies, they refer to the knowledge, skills, and abilities that are absolutely critical to the job. So, while it's nice to have an accountant with good interpersonal skills, all accountants must first have the ability to work with numbers.
Every company has its own culture. Cultures can develop naturally without any effort, but often the HR department will attempt to build a specific culture. You'll see mission statements and team building activities and a number of other activities that are designed to create a specific culture within the organization.
Good HR departments make weeding out bad managers (or training bad managers to become good managers) a priority in creating a good corporate culture. Bad HR departments focus on mission statements and then wonder why the culture is still toxic.
Downsizing, Reorganization, Restructuring, or Rightsizing
As a general rule, these all mean that a company is going to lay off a number of employees. It's possible to reorganize and restructure and keep all of the employees, but in reality, if you hear discussions about company-wide reorganizations, freshen up your resume, because you might need it.
Businesses often claim that they are family friendly when they have policies that are meant to support working parents. Benefits such as flexible schedules, on-site daycare, and generous sick leaves to care for yourself and your sick children are often cited as important aspects of a family-friendly business. HR departments are usually the ones who develop and implement such family-friendly policies.
Good HR departments recognize that what their employees want from their benefits is the most significant factor when determining the employee benefits to share. The benefits play a significant role in employee retention.
If you do something that is so bad that the consequence is that the company immediately fires you, your actions were gross misconduct. For instance, if you set fire to the boss's office, it doesn't matter that you had a perfect performance appraisal the week before, the boss will fire you.
Gross misconduct is generally determined by company policy rather than by law. But, just because the employee handbook doesn't say, no arson allowed, doesn't mean that the company won’t fire you—and have you arrested—for that action. Hitting another employee is another example of gross misconduct as is stealing the company's products.
One of many euphemisms employers and employees use to say that an employee was fired. Now, of course, there are two main types of “fired.” The first is when an employee is terminated for business reasons unrelated to performance. This is generally known as a “layoff.”
The second is a true firing—when the employee has done something wrong. That something wrong can include poor performance as well as something more terrible like stealing. Another common term for firing an employee is employment termination or terminating the employment relationship.
When you're hired, you have a lot of paperwork to fill out. This is the very basic step that is done for all new employees and in some cases, this is the entire “onboarding” program.
Some companies have elaborate onboarding programs that involve cultural integration and building a general company knowledge base. The goal of all onboarding programs is to bring new employees into the company and get them working effectively—as quickly as possible. The ultimate goal is to build a positive relationship that enables you to retain the employee.
Talent=people, management=management. When HR people talk about talent management, they are really just talking about making sure that they recruit, train, manage, develop and retain the best people.
Sometimes talent management programs don't include everyone in the organization, but only the high potential employees and current leaders. Both management and HR departments are involved in developing and implementing a talent management system.
This terminology is used in many different situations, but in HR, it typically means that 80 percent of the problems are caused by 20 percent of the employees. HR departments may also speak of “frequent fliers.” These are employees who seem to have problems with everything and everybody and take up a great deal of HR time. They take up HR time disproportionately to better-performing employees—the employees that the HR staff would rather spend their time developing.
These words are certainly not a complete list of HR jargon, terms that non-HR people need to understand. But, hopefully, they will help you understand a bit more of what is being said—when HR speaks.