What Does a Customer Service Representative Do?

Learn About the Salary, Required Skills, & More

A Day in the Life of a Customer Service Representative

Emilie Dunphy/The Balance 

A customer service representative spends their days answering consumers' questions, resolving their complaints, and taking their orders. They are the key public-facing part of a company, although more often than not, interaction is via phone, email, or live chat, rather than in person.

Customer Service Rep Duties & Responsibilities

This job generally requires the ability to do the following tasks:

  • Interact with customers by telephone or email in order to provide information about products and services, take orders, or obtain details of complaints
  • Fulfill orders received via email, fax, website, or some other electronic data interchange
  • Follow up on customers' problems to ensure the correct solution was carried out
  • Be able to work in an open-plan call center setting
  • Keep customer data secure

Customer service representatives work in all types of industries. If they handle customer complaints, they must be able to deal with people who are angry or frustrated and act quickly to make them happier.

Customer Service Representative Salary

A customer service representative's salary varies according to geographical area, industry (financial or medical jobs pay better than others), and number of years on the job.

  • Median Annual Salary: $33,750 ($16.23/hour)
  • Top 10% Annual Salary: More than $55,310 ($26.59/hour)
  • Bottom 10% Annual Salary: Less than $22,140 ($10.65/hour)

Education, Training, & Certification

You can become a customer service representative with just a high school diploma or the equivalency. Most employers provide on-the-job training that may range from a few weeks to several months, depending on the industry.

Training of customer service representatives in the financial and insurance industries is usually more extensive and involves learning about government regulations. In some states, jobs that involve selling or providing information about specific products—for example, financial instruments and insurance policies—may require a license.

Customer Service Representative Skills & Competencies

Successful customer service reps need to have the following skills to be able to perform their job successfully:

  • Active listening: To solve customers' problems, it is essential that representatives understand what they are. That can only happen by carefully listening to what the customers are saying.
  • Verbal communication: The ability to accurately communicate information to others will help representatives avoid misunderstandings.
  • Critical thinking and problem solving: When working with a client, customer service reps must be able to identify a problem and potential solutions. Then they have to decide which solution is best and implement it.
  • Interpersonal skills: Customer service representatives must understand the needs and motivations of clients and be able to negotiate with them and persuade them.

Job Outlook

The number of customer service rep jobs is expected to grow at a 5% pace from 2016 to 2026, according to the Bureau of Labor Statistics. That's as fast as the average job.

Work Environment

Many customer service reps work in a call center surrounded by other reps. The environment can be crowded and noisy.

Customer service reps spend a lot of time on the phone and are often required to answer a certain number of calls per shift.

Work Schedule

Customer service representatives may be full-time or part-time. They typically have to work at least some hours in the evenings and nights and on weekends and holidays.

How to Get the Job

APPLY

CustomerServiceJobs.com and CustomerServiceCrossing list jobs in the industry. You can also look on less-targeted job sites such as Indeed and Monster or on the websites of local companies you would be interested in working for.

WRITE A TARGETED RESUME AND COVER LETTER

Create a resume that plays up your strengths and sets you apart from other candidates. Write a cover letter specific to the job; don't send a generic one that shows you didn't take the time to consider the unique aspects of a given job.

REHEARSE COMMONLY ASKED INTERVIEW QUESTIONS

Many of the same questions come up during interviews with human resources employees and hiring managers. Review these questions and ways to answer them that will impress your interviewer.

Comparing Similar Jobs

People interested in becoming customer service reps might also consider the following jobs. The figures provided are median annual salaries: